Job Description
Onwards Together!
Illumio is the leader in ransomware and breach containment, redefining how organizations contain cyberattacks and enable operational resilience. Powered by the Illumio AI Security Graph, our breach containment platform identifies and contains threats across hybrid multi-cloud environments – stopping the spread of attacks before they become disasters.
Recognized as a Leader in the Forrester Wave for Microsegmentation, Illumio enables Zero Trust, strengthening cyber resilience for the infrastructure, systems, and organizations that keep the world running.
Our Team's Vision The People Team is a dynamic force in shaping an exceptional employee experience through the seamless integration of employee lifecycle, global benefits, and compliance. Our programs, services, processes, and technology are designed to support our current workforce and to evolve with the needs of employees, customers, and stakeholders to foster Illumio’s growth.
As Illumio continues to grow, there are numerous opportunities to illuminate your future by joining a team dedicated to enhancing our talent pipeline, streamlining employee communications, optimizing performance recognition, and showcasing our values.
We’re looking for an onsite Recruiting Coordinator to be the face of our Talent Acquisition team at our Sunnyvale HQ. This role blends exceptional candidate experience with program coordination — supporting onsite interviews, scheduling, and our Early-in-Career (intern) program operations.
You’ll partner closely with our remote recruiting operations team and global scheduling coordinator to ensure every candidate and intern touchpoint is seamless, welcoming, and aligned with Illumio’s culture of excellence. This role will start out as a contract role.
Your Impact Onsite Candidate Experience (60%)
- Serve as the onsite point of contact for all candidate interviews at HQ — greeting, escorting, and ensuring a five-star candidate experience.
- Manage all interview logistics onsite, including room setup, materials, and coordination with facilities and IT.
- Partner with recruiters, hiring managers, and the remote RC to ensure interview days run smoothly and reflect Illumio’s values.
- Own candidate hospitality (lunches, welcome packets, logistics support).
Intern Program Support (20%)
- Partner to plan and execute intern events, showcases, onboarding, and engagement activities.
- Coordinate with HR, Facilities, and IT to ensure interns have an exceptional start and experience throughout their program.
- Manage onsite logistics for intern orientation, speaker sessions, and end-of-summer showcase.
- Maintain tracking of intern headcount, swag, space planning, and feedback surveys.
Recruiting Operations Support (20%)
- Support the recruiting operations team with documentation, process improvement projects, and data clean-up initiatives.
- Partner with the other team members to close loops on interview logistics or last-minute changes.
- Help identify ways to continuously improve candidate and intern experience through streamlined systems and feedback loops.
Your Toolkit - 2+ years of experience in recruiting coordination, HR, or event planning (tech industry preferred).
- Strong organizational and project management skills.
- Exceptional communication and interpersonal skills.
- Proven ability to manage multiple priorities while maintaining a calm and professional demeanor.
- Obsessed with details, communication, and creating great first impressions.
- Excited about building programs and improving processes — not just following them.
- Naturally collaborative; you love partnering with teams across HR, TA, Facilities, and beyond.
- Comfortable balancing structure and flexibility — able to pivot as priorities evolve.
- Experience using ATS and scheduling tools (Ashby, Workday, or similar).
- Willingness to be onsite full-time in Sunnyvale HQ.
Our Commitment Illumio believes that an environment of unique backgrounds, experiences, viewpoints, and individual contributions drives our success and makes us stronger together. We are dedicated to creating and maintaining a diverse culture and emphasizing inclusion and belonging.
All official job offers from our company are extended directly by our recruitment team and will be sent through an official E-Signature document for your review and signature. Please be aware that we do not ask for any personal information in the process of extending offers of employment, such as financial details or social security numbers. Upon acceptance of any offer, we will request such information as part of the onboarding process prior to or on your first day of employment, and only after completing a background check through an authorized third-party vendor. If you receive any communication asking for personal details outside of these processes, please contact us immediately to verify the authenticity of the request. Your security is important to us, and we are committed to a safe and transparent hiring experience. For roles in San Francisco and Los Angeles: Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Illumio will consider for employment qualified applicants with arrest and conviction records.
Job Tags
Full time, Contract work, Summer work, Internship, Immediate start, Remote work,