Job Description
Executive Assistant (Part-Time Contract)
We are a dynamic and agile product design agency seeking an Executive Assistant to join our growing team. This is a part-time, contract role with potential for growth as the business expands.
If you're someone who is highly organized, proactive, and enjoys writing with clarity, this may be the perfect opportunity for you! If you thrive in a remote work environment and have experience with virtual communication, we'd love to hear from you.
As our Executive Assistant, you'll play a key role in supporting the leadership team and helping us grow. Your contributions will ensure our day-to-day operations run smoothly, enabling the leadership team to focus on strategic decision-making. By keeping everything organized and on track, you'll directly impact the success of our business.
This is a fantastic opportunity to collaborate with a talented team working on innovative projects that improve user experiences in industries such as healthcare and education. We are passionate about fostering growth, and we provide opportunities for you to learn, develop new skills, and stay up-to-date with industry trends.
Key Responsibilities:
Calendar & Meeting Management: Keep the leadership team's schedule organized, set up meetings, and ensure everything runs on time. If you love organizing and keeping things efficient, you'll excel in this area.
Email Management: Manage inboxes, respond to emails, and ensure that all important communications are handled promptly and professionally.
Outreach & Coordination: Assist with outreach to potential clients and partners, schedule follow-ups, and ensure that all communications are polished and clear.
Project & Task Management: Use tools like ClickUp or Notion to keep track of projects, deadlines, and tasks to ensure everything stays on schedule.
Client & Vendor Communication: Be the point of contact for coordinating with clients and vendors, setting up calls, and facilitating smooth communication.
Research & Sourcing: Help research potential leads, vendors, and gather information to support decision-making. You'll present well-organized reports and summaries.
Provide Updates via Videos: Use asynchronous tools like Loom to create video updates, walk through work, and keep clients or partners in the loop. Comfort with being on camera is important!
Who You Are:
You have strong writing skills and can communicate clearly, whether through email, phone, Slack, or video.
You're highly organized, detail-oriented, and proactive—you love getting things done efficiently.
You're curious, always willing to learn, and open to exploring new topics and tools.
Familiarity with marketing tools (such as website builders, Google Analytics, or basic design tools like Canva) is a plus.
You're comfortable juggling multiple tasks and projects simultaneously.
You have previous remote work experience and are familiar with the unique aspects of working independently.
You're tech-savvy and able to quickly pick up new tools (familiarity with Slack, ClickUp, or Loom is a bonus).
Previous experience as an assistant or in a similar role is beneficial, but we're also open to hearing from quick learners.
Why Work With Us:
Be part of a small, fully remote team that values flexibility, autonomy, and getting things done.
Make a real impact on how the business operates and help shape its growth.
We support your professional development and growth opportunities.
No corporate culture—just smart work, a fun environment, and a fast-paced, innovative atmosphere.
Location Preference: While this is a remote role, we occasionally hold in-person workshops. Candidates within driving distance of the Philadelphia/South Jersey area will be prioritized.
Details:
Location: Remote (Preference for candidates within driving distance of Philadelphia)
Hours: Part-time, with potential for growth
Compensation: $22-30 per hour, based on qualifications
If you're excited to help us grow and want to be part of a team that values efficiency, creativity, and innovation, we'd love to hear from you!
Employment Type: Full-Time
Salary: $ 22.00 30.00 Per Hour
Job Tags
Hourly pay, Full time, Contract work, Part time, Work experience placement,