Job Description

Position Overview 

BioSTL is seeking a dynamic and organized Event Coordinator/Administrative Assistant to join our team. This on-site position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously with a proactive mindset. 

Key Responsibilities 

• Event Planning: Develop detailed plans for events, including timelines, schedules, and budgets. Collaborate with various teams to determine event goals and objectives. 

• Logistics: Oversee event logistics, including transportation, accommodation, and equipment setup. Manage vendors and ensure all logistical aspects are well-coordinated and executed. 

• On-Site Management: Manage on-site event operations, including setup, registration, and troubleshooting. Ensure events run smoothly and address any issues that arise. 

• Communication: Maintain regular communication with attendees throughout the event planning process. Provide updates, gather feedback, and ensure client satisfaction. 

• Marketing and Promotion: Partner with internal communications team for marketing and promotional strategies to maximize event attendance and engagement.  

• Reception Duties: Manage the 3rd floor reception area visitors, overseeing office and breakroom supplies ensuring they are adequately stocked, and assist with incoming/outgoing mail. Provide overflow support and back-up for administrative staff as necessary.  

• Conference Room Set-Up and Support: Prepare and maintain conference rooms for meetings and events. 

• Engagement: Comfortable engaging with all levels of the organization including C-Suite level executives and investors. 

• Project Support: Support ad-hoc projects and initiatives as assigned by executives. 

Qualifications 

• Associate’s degree or equivalent experience in a relevant field. 

• Experience in event coordination and administrative support preferred. 

• Attention to detail, extroverted personality, and proactive self-starter attitude. 

• Excellent verbal and written communication skills. 

• Culture advocates with a curiosity and desire to learn. 

• Proactive problem-solving skills and the ability to anticipate executive needs. 

• Experience working in a corporate or fast-paced executive environment is preferred. 

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). 

Working Conditions 

• Full-time position (40 hours/week), Monday through Friday – eligible for overtime. 

• General daytime hours with occasional evening hours for events. 

Join BioGenerator STL and be part of a vibrant team dedicated to fostering innovation and growth. If you are passionate about event coordination and administrative excellence, we encourage you to apply. 

What We Offer 

• Competitive salary and benefits package. 

• Opportunities for professional growth and development. 

• A dynamic and collaborative work environment. 

• The chance to work on impactful projects that drive business success. 

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