Job Description

About the position

Job Appointment:  Full Time, Regular.

Work Schedule:  Monday – Friday, 8:00-5:00pm

Work Location:  Remote, with an occasional need to work in the office. Remote work must be performed within Oregon or Washington. For more information, click here .

Benefits:  Please check our benefits tab for an overview of benefits for this position.

Language Pay Premium Eligible:  This position is or may be eligible for Language Pay Differential for qualifying employees

Union Representation:  This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit  here .

Application Material:  Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary

The Public Safety Service Area's Procurement Analyst performs administrative, program, policy, legislative, and financial analyses through professional analytical and financial assignments and provides complex analytical support of bureau programs, goals and objectives through preparing analytical, statistical, and operational reports. This position supports the Financial Operations program by providing status and monitoring reports, drafting proposed contracts and ordinances, tracking contract expenditures, conducting data analysis, creating and evaluating bureau purchases, and many other tasks in support of internal procurement processes utilizing principles, concepts, and practices applicable to one or more fields of public administration and management.

This positions exercises discretion and independence in applying analytical techniques and developing recommendations and is responsible for performing more difficult and varied analytical assignments than other staff in the unit.

As a Procurement Analyst, you will:

• Plan, research, and draft proposed contracts and track existing contract expenditures.
• Develop and research solicitations for purchases of all sizes including collecting quotes for goods and services, drafting invitations to bid, and creating requests for proposals.
• Negotiate contract terms and conditions with stakeholders.
• Monitor contract budgets and make recommendations for adjustments as necessary. 
• Collaborate with division managers to develop meaningful contract performance measures.
• Analyze the financial impacts of contracts on budgets and draft fiscal impact statements for ordinances.
• Track contract execution through several offices including, but not limited to OMF, City Attorney, Mayor, City Auditor, Chief Procurement Officer, and City Council.
• Coordinate and oversee purchases with project managers and Procurement Services.
• Provide evaluation and analysis of potential contractors and organize and oversee evaluation committees.
• Lead in the development, creation, and issuance of purchase orders to contractors ensuring that cost accounts are properly assigned and in line with budget planning.
• Produce reporting on organization procurement/equity efforts and analyze information from these reports to recommend and implement process improvements to leadership.
• Lead teammates to identify year end closing issues, including using requisition and purchase order year end reports in SAP, conversation with bureau project managers.
• Provide training, problem-solving, advice, support, and guidance to bureau staff in areas of procurement.

Ideal candidates will  have the ability to independently analyze and identify complex, administrative, operational, economic, financial, budgetary, and organizational issues and provide sound recommendations. A successful candidate will have at least two years of professional experience in the areas of finance, business, fiscal analysis, contracting, procurement, or public administration.

About the Bureau

This program supports the City goals to ensure a safe and peaceful community and to deliver efficient, effective, and accountable community safety services. The program supports the Public Safety Service Area's (PSSA) goal to align the City’s internal governance and staffing to support a modernized community safety system and to meet the City’s core value of promoting Fiscal Responsibility by providing analysis and recommendations necessary for best use of City resources.

Have a question?
Contact Information:
Tamela Ressler, Senior Recruiter
Bureau of Human Resources
Tamela.Ressler@portlandoregon.gov

The following minimum qualifications are required for this position: 

1. Experience creating contracts, intergovernmental agreements, and purchase orders in accordance with procurement rules, and grant/federal funding requirements.
2. Experience advising on the application of laws and regulations governing public purchasing, and on the processes for establishing public contracts.
3. Ability to work collaboratively with others including providing training, direction and guidance to staff as well as working with vendors to collect documents for contract setup.
4. Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
5. Ability to prepare clear, concise, and comprehensive reports, correspondence, and financial documents and communicate complex analytical topics to non-technical audiences.
6. Ability to analyze and identify complex administrative, operational, economic, financial, budgetary, and organizational issues; evaluate alternatives; and provide sound, logical, fact-based conclusions and recommendations.

Applicants must also possess:

• Ability to pass a comprehensive police background investigation.

STEP 1: Apply online between  Monday, February 3, 2025 – Monday, February 17, 2025

Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your responses to the supplemental questions.

• How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills. 
• All applications must be submitted via the City's online application process. 
• E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation:  February 17 – February 21, 2025

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland  Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List:  Week of February 24, 2025 

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. 

Step 4: Selection (Interview):  Early March 2025

• Hiring bureau will review and select candidates for an interview

Step 5: Offer of Employment:  Mid/Late March

• Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment.

Step 6: Background Investigation

Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes:

• Employment Information (past 10 years or back to age 17) 
• Residential Information (past 10 years or back to age 17) 
• Financial Information 
• References (8 without using the same people as coworker or supervisor references) 
• Family Member Information 
• Driving History 
• Past/Present Drug Use and/or Controlled Substances
• Criminal History

Step 7: Start Date:  TBD

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

ADDITIONAL INFORMATION:

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations 

An Equal Opportunity / Affirmative Action Employer

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