Job Description

ESSENTIAL JOB FUNCTIONS  

• Maintains document management system for adjudicatory matters before the Board. 

• Maintains docket of all matters before the Board, creates tickler report for deadlines and maintains OGC Workload Report 

• Works with General Counsel to assign hearing officers to public proceedings and coordinates scheduling of hearings. 

• Compiles and distributes materials for monthly Board meetings and assists with coordination of board meetings, including ordering meals. 

• Prepares and formats memoranda correspondence and other legal documents. 

• Handles routine administrative requests and matters for OGC, including, but not limited to, filing, typing, scanning, scheduling, screening calls and managing calendars. 

• Responds to requests from general public and redirects items to appropriate staff members. 

• Prepares and distributes meeting minutes and votes of Board meeting. 

• Proofreads documents. 

• Coordinate with other department administrators to ensure efficient operations 
  
   

In addition, may perform one or more of the following functions for assigned department: 

• Drafts and issues subpoenas and tracks response dates. 

• Schedules appointments and meetings. 

• Schedules and confirms court reporters and processes invoices for payment 

• Responsible for document retention of case files on and offsite. 

• Responsible to maintain website calendar, enter livestream links in the calendar, and to post decision on the website 

• Schedules staff meetings and Prehearing Conferences 

• Assists with Board Members with Duty Review 

• Sets up Board Room for monthly meetings 

OTHER DUTIES AND RESPONSIBILITIES  

• Performs additional duties as assigned. 
  
   

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES 

• High school diploma. 

• Minimum five years’ prior legal administrative experience. 

• Familiarity with case management software. 

• Familiarity with word processing software. 

• Data entry skills. 

• Strong organizational skills. 

• Ability to maintain highest level of confidentiality. 

• Ability to prioritize and work well independently. 

• Attention to detail. 

SUPERVISORY RESPONSIBILITY 

• No supervisory responsibility. 

WORKING COND ITIONS/PHYSICAL DEMANDS

• Normal office working conditions including frequent sitting and computer monitor use. 

• At least two days per week in the Boston office. 

• Occasional lifting up to 25 lbs. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required. 

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis. 

APPLICATIONS AND INQUIRIES

At the BBO, we embrace diversity, and we are seeking to nurture our DEI efforts so diversity will thrive because it benefits our organization, the bar, and the public we serve. Our goal is to attract, develop, and retain exceptional people and to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information, or characteristics. In addition to federal law requirements, the BBO complies with applicable state and local laws governing nondiscrimination in employment. The BBO actively encourages applications from candidates, including those from marginalized communities, who would both contribute to and learn from working in a diverse, equitable, and inclusive workplace. We invite you to include in your application materials an expression of your commitment to DEI and how you will contribute to the BBO’s ongoing efforts. 

Job Tags

Full time, Local area, 2 days per week,

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