Job Description

Executive Assistant to the Executive Director

Position Overview 

As the Executive Assistant to the Executive Director, this role provides high-level, one-on-one executive support. Core responsibilities include managing executive-level projects, developing presentations, coordinating schedules and travel, and performing a variety of other administrative and strategic support tasks as needed. This individual serves as a key point of contact and liaison between the Executive Director and both internal staff and external stakeholders. Our current superstar Executive Assistant, a key member of our team, will be stepping away in the coming months. We're hiring now to allow for a smooth transition and the unique opportunity to onboard alongside her.

We're looking for someone who thrives in a fast-paced environment, excels in organization and attention to detail, anticipates needs, and approaches problem-solving with a solution-oriented mindset. Strong decision-making, multitasking, and a proactive attitude are essential in this role.

We are excited to add a talented person to our energetic team who excels in the above and also enjoys: 

• Working for a mission-driven organization dedicated to changing lives
• Thriving in a dynamic environment where no two days are the same
• Embracing opportunities to grow, stretch, and learn new skills 
• Contributing feedback and ideas to help guide decision-making and enhance outcomes
• Receiving constructive feedback openly and adapting quickly to improve performance
• Taking full ownership and pride in their role
• Working with a fast-paced, authentic, visionary, and fun leader
• Laughing - every single day!

Make an impact with our team:

At Madison Strategies Group, our passion for community impact drives everything we do. We are committed to expanding access to quality education, meaningful employment, and pathways to upward economic mobility. Innovation and adaptability are at the heart of how we respond to the evolving needs of the workforce and our community.

Our work is both challenging and deeply rewarding. We succeed through a shared commitment to positive attitudes, diverse perspectives, teamwork, and compassionate service. We hold ourselves to the highest standards because we understand the importance of our mission for the individuals we serve and the community at large.

Primary Responsibilities

Executive Support & Administration

• Provide high-level administrative support to the Executive Director, including meticulous review and editing of draft documents, reports, and communications to ensure accuracy, clarity, and adherence to company standards
• Conduct research, synthesize information, and prepare compelling materials for meetings, presentations, and internal/external communications
• Manage and prioritize multiple projects simultaneously, proactively anticipating needs and ensuring the Executive Director receives the necessary support to achieve strategic objectives
• Assist with special projects and initiatives as assigned, demonstrating adaptability and a willingness to take on new challenges

Calendar & Meeting Management

• Strategically oversee and manage the Executive Director’s dynamic and complex calendar, including internal and external meetings, appointments, travel arrangements, and other commitments
• Proactively manage changes, cancellations, and real-time adjustments with minimal disruption, demonstrating exceptional problem-solving skills
• Coordinate meeting logistics, including scheduling, preparing agendas, distributing pre-read materials, and taking accurate minutes when required

Communication & Stakeholder Relations

• Maintain absolute confidentiality at all times, exercising extreme discretion and safeguarding sensitive company information, proprietary data, and personal details
• Serve as a contact with external stakeholders, expertly facilitating clear, concise, and professional communication on behalf of the Executive Director
• Act as a central liaison, collaborating cross-functionally with various departments to ensure the smooth coordination of events, meetings, and other organizational engagements
• Stay closely aligned with the leadership team to ensure timely follow-up on critical actions, coordination of key activities, and alignment on priorities

Qualifications 

• 5+ years of executive administrative experience or equivalent background
• Bachelor’s degree preferred or relevant experience and certifications
• Strong critical thinking and problem-solving skills, with the ability to provide efficient solutions
• Excellent verbal, written, and organizational skills
• Expert calendar management skills, including experience with scheduling in multiple time zones (Google Calendar experience preferred)
• Must be experienced in digital note-taking during internal and external meetings and presentations
• Must be accustomed to Google applications and Microsoft Office 
• High degree of integrity and professionalism, especially when dealing with confidential information
• Ability to multitask, prioritize, and stay organized in a fast-paced, dynamic environment
• Comfortable working independently and taking initiative to drive projects forward with minimal supervision
• Exceptional interpersonal and customer service skills
• Adaptable and flexible—able to pivot quickly in response to shifting priorities
• Experience with project management software is a plus

Benefits : Madison Strategies Group offers a competitive benefits package including health insurance, 401k, and generous paid time off. 

Job Type : Full-time 

How to Apply:

Our multi-step hiring process ensures we employ the right people with the skills necessary to innovate and elevate the Madison Strategies team. Please submit your resume and a cover letter detailing how Madison Strategies’ mission aligns with your values and why you’re the ideal fit for this role.

MSG is an equal opportunity employer, committed to a diverse workforce.

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