Job Description

Description We are offering an exciting opportunity for an Executive Administrative Manager to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling administrative tasks, managing personal errands, and utilizing QuickBooks Enterprise. Responsibilities: - Manage administrative tasks efficiently to ensure smooth operations within the organization. - Use QuickBooks Enterprise for maintaining financial records and transactions. - Organize, schedule, and oversee personal errands as required. - Maintain confidentiality and exercise discretion when handling sensitive information. - Act as a point of contact between the executives and internal or external colleagues. - Create regular reports and update internal databases as necessary. - Anticipate the needs of others in order to ensure seamless and positive experiences. - Develop and maintain an efficient documentation and filing system for record purposes. Requirements - Proven experience in Administrative Assistance, demonstrating a comprehensive understanding of office management procedures and departmental and legal policies. - Proficiency in using QuickBooks Enterprise for financial management, including budgeting, forecasting, and reporting. - Demonstrated ability to handle personal errands efficiently and discreetly, respecting the privacy and time constraints of executives. - Excellent organizational and multitasking skills, capable of managing multiple priorities while maintaining high levels of productivity and attention to detail. - Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization. - High level of discretion and confidentiality in handling sensitive information. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable learning new technological tools and platforms as necessary. - Proactive problem-solving skills, with the ability to anticipate needs and potential issues before they arise. - Ability to work independently, but also as a collaborative team player when necessary. - Bachelor's degree in business administration, management, or a related field is preferred. - Willingness to work flexible hours, including occasional evenings and weekends, as necessary to support executive schedules. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Flexible hours, Afternoon shift,

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