Job Description

POSITION SUMMARY :

Entry Level financial/bookkeeping role with a basic understanding of accounting and/or office support concepts. Flexible, multi-tasking, self-starter capable of performing general accounting functions in support of the Office Manager. Works closely with Office Manager to ensure the quality of accounting data & processes, in a professional & positive manner.

  Duties and Responsibilities:

• Participates in preparing responses to owner Association financial questions.
• Develops a comprehensive knowledge of Association financial reports.
• Assists in the monthly AR aging process including past due, demand letter and collection activities and preparation of the monthly BOD meeting.
• Posts and pays Association invoices in a timely and accurate manner.
• Participates weekly review of income/expense statements and general ledger postings.
• Posts owner payments in a timely and accurate manner.
• Records credit card receipts; pays credit-card statements and reconciles monthly credit card statements in a timely and accurate manner.
• Participates in maintaining individual owner and onsite association administrative files.
• Post owner property sale financial data in a timely and accurate manner.
• Verifies daily Point of Sale files and prepares for submission for posting in owner accounts and general ledger.
• Prepares deposits for Association local bank accounts in a timely and accurate manner.
• Completes monthly bank reconciliations.
• Assists Office Manager in resolving unit owners, owner guests/renters, concerns.
• Develops understanding of front-office procedures to provide back-up support as needed.
• Assists in development and updating of Standard Operating Procedures (SOP) as necessary.
• Participates in preparation and mailing of Association owner communication.

Education, Skills and Experience Requirements :

• High school diploma or GED equivalent
• Associates Degree preferred or work-experience equivalent
• Min Experience: 3-5 years’ experience in bookkeeping/accounting and customer service
• Outstanding interpersonal communication skills
• Highly proficient in financial applications such as QuickBooks or AppFolio
• Highly proficient in the use of Microsoft Office Suite of Applications
• Highly proficient and comfortable in the use of email, text, and phone
• Capable and willing to operate at a high tempo.

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