Job Description

Job Title: Assistant Athletic Director - Middle School Athletics

Location: Ascent Classical Academy of Northern Colorado (ACANC) Windsor, CO

FLSA Status: Exempt

Report to: Athletic Director

Schedule: Full-time, M-F, School days, PD days, after school athletic events

Start Date : August 1, 2025

Position Summary: The Assistant Athletic Director assists with coordinating middle school athletics, supporting coaches, student-athletes, and athletic operations. This role requires involvement in budgeting, event planning, and enforcing policies, while promoting the school's mission. The ideal candidate will support athletic events, including in the evenings, and build strong relationships within the school community. This person must be committed to classical education and cultivating virtue, discipline and sportsmanship.

Essential Functions

Middle School

• Oversee middle school athletics, ensuring a high-quality program aligned with school values under the guidance of the Athletic Director, help .
• Support coaches and student-athletes in day-to-day needs.

Administrative & Operational

• Manage middle school athletics budget, track expenses, & support planning processes
• Coordinate athletic facility scheduling and maintenance requests
• Assist with game-day setup, scheduling, and event operations
• Compliance: Ensure adherence to school policies, league regulations, and guidelines (e.g., Title IX)
• Record Keeping: Maintain accurate records for eligibility, participation, inventory, and injuries
• Communication: Serve as a point of contact for middle school athletics-communicate with coaches, parents, students, and staff
• Fundraising: Assist with planning and executing athletics fundraising
• Travel Coordination: Assist with team travel arrangements
• Community Engagement: Help create and distribute materials promoting events to students, families, and the community
• Reporting: Report injuries/incidents per school protocols

Coaching and Student-Athlete Support

• Support coach recruitment, onboarding, logistics, and scheduling
• Monitor student-athlete eligibility, behavior, and well-being
• Enforce the athletic code of conduct and assist with player evaluations and placement

Teaching Responsibilities

• Teach two middle school Physical Education classes daily (6th grade and 7th/8th grade), focusing on physical fitness, character, and sportsmanship

Additional Responsibilities

• Scheduling: Help schedule games, practices, and facility use
• Staff Supervision: Supervise support staff in middle school athletics as needed.
• Game Day Presence: Attend home games and postseason away events, with evening availability.
• Media and Communications: Assist with internal and external communications for athletics.
• Professional Development: Participate in training and professional learning opportunities

Travel Requirements

• Attend home competitions and postseason away games
• Travel to athletic-related meetings as needed

Position Requirements

• Bachelor's degree required; sports management, or related field preferred
• 3+ years of experience in athletics leadership, coaching, or event coordination, preferably in a school setting
• Experience teaching PE at the middle or high school level
• Knowledge of youth athletics, league operations, scheduling, and team management
• Strong organizational , verbal & written communication skills and ability to manage multiple responsibilities
• Commitment to classical education and character development, virtue, and discipline through athletics
• Willingness to work evenings and weekends
• Current CPR/First Aid certification (or ability to obtain by start date)
• Demonstrate consistent and reliable attendance by adhering to assigned work hours, reporting on time, and following proper procedures for absences or tardiness to ensure minimal disruption to students, colleagues, and school operations
• Other duties as assigned

Physical Requirements

• Ability to lift up to 25 pounds
• ability to move around the classroom and school
• Prolonged periods of sitting at a desk, working on a computer
• Ability to supervise outdoor duties

Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a comprehensive background check, which includes reviewing criminal records and may require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to:

• Convictions for violent crimes, such as assault or domestic violence.
• Convictions for offenses against children, including abuse or endangerment.
• Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances.
• Certain felony convictions, depending on their nature and recency.
• History of certain misdemeanors that may raise concerns about a candidate's suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria

Verification of Qualifications: For roles that demand specific qualifications or certifications (such as teaching credentials), you will be asked to provide verifiable proof. We also conduct reference checks to validate your professional history and qualifications

Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.

This employer utilizes E-Verify

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